Staff Who Does What

ACADEMIC OFFICE - GRADUATE OFFICE

Academic Advising Manager
404-894-8414 | Love 297
  • Overall Management of Staff and academic processes in the Graduate office
  • Advise graduate students and track registration and student progress
  • Manage/advise students in the BS/MS Program
  • Work with the Graduate Committee to monitor & award graduate fellowships
  • Recruitment of  prospective graduate students
  • Generate final reports for assessment
  • Coordinate graduate website and handbook changes and updates
Academic Program Coordinator I
404.385.6315 | LOVE 298
  • Coordinate graduate application and recruitment processes
  • Student visa processing and renewals; liaison with Grad Admissions
  • Coordinate exit surveys and audit degree petitions
  • Compile reports and statistics for OATS, Academic Program Review, Grad Committee, etc.
  • Coordinate PKU/GT joint Ph.D. program; exchange students, and all other international initiatives
  • Graduate safety seminar coordinator, serve on safety committee
  • Curriculum updates

ACADEMIC OFFICE - UNDERGRAD

Academic Advisor II
404.894.2850 | LOVE 296
  • Undergraduate Academic Advisor
  • Registration Holds
  • Exit Surveys
  • Student Awards
  • Commencement Coordinator
  • Degree Petitions (Backup)
  • Banner
  • Degree Works
  • GT Reports
  • Change of Majors
  • FASET Coordinator
  • Career Services Liaison
  • Placement (uGrad)
  • Career Fair Coordinator
  • Group Advisement
  • Industry Information Session Coordinator
Educational Outreach Manager
404.894.2430 | LOVE 290
  • Undergraduate recruitment lead, continuance of current recruitment activities, and the planning and implementation of new recruitment activities including representing MSE at on-campus recruitment events and in the metro-Atlanta high schools
  • MSE undergraduate scholarship program coordinator
  • Assist with the MSE Industry-Student Mentoring Program
  • Help coordinate and execute the MSE FASET sessions with Shirley
  • Meet with prospective students and their families to educate and inform about what MSE is and the opportunities they have as a student in our program
Academic Advising Manager
404.894.2852 | LOVE 294
  • Overall Management of Staff and academic processes in the UG office
  • Oversee UG Recruitment activities
  • Assessment and reports/ABET Statistics
  • Recruitment Management
  • Planning and Assistance
  • Class Scheduling Retention
  • Textbook Ordering
  • BS/MS (MSE) Program

ADMINISTRATIVE SUPPORT

Assistant Director, Administrative Operations
404.894.5823 | Love Bldg., Rm. 285
  • Provide support to the School Chair
  • Coordinate activities of the Chair’s office, i.e. internal audits, program reviews, etc.
  • Human Resources Representative
  • Hiring processes of all personnel and researchers
  • Process J-1 and H1B visa requests
  • Supervise administrative, academic, and facilities support staff and activities
Faculty Support Coordinator
404-894-2136 | Love 368
  • Admin Support to faculty and their groups for travel, Buzzmart and other duties:  (Alamgir, Garmestani, Jang, Li, Ramprasad, Yushin, Wong).
  • Processing of reimbursements for Love Building
  • Processing / approving of Love Building purchase orders
  • Assistance to the Director of Development
  • Schedule travel and agendas for MSE Seminar Speakers
  • Schedule travel and agendas for the MSE Pritchett Lecture Speakers
Administrative Manager I
404-894-1746 | MRDC 3505
  • Supervise MRDC Admin support activities and main office
  • Supervise administrative staff
  • RPT
  • Printing of Posters for students and researchers
  • Conference room scheduling for MRDC
  • Administrative support to faculty and their groups for travel, Buzzmart and other duties: (Correa-Baena, Muhlstein, Russo, Y. Wang, Yao)
Administrative Professional III
404.894.0496 | MRDC 3506
  • Assist Faculty and their Graduate Students for Travel/ Expense Reports , Events, Workshops and Conferences, Workday, Procurement and Business Card Purchases:  (Gerhardt, Jacob, Jayaraman, Kumar, Realff, Sharma, Shofner, Srinivasarao)
  • Control Inventory of Office Supplies/ manage purchasing activity
  • Business Credit Card Allocations/ Organize Receipts and Invoices
  • Prepare outgoing packages for shipping / Track Package Activity/ Control Inventory of Incoming Shipments
  • Schedule and coordinate the use of conference rooms
  • Manage all purchases and Travel/ Expenses for Capstone Senior Design Classes
  • Assist the MRS AND WIMSE organization with expenses
  • MSE COESCAC Representative
  • MSE Ambassador for the Georgia State Charitable Campaign 
Faculty Support Coordinator
(404) 385-3049 | M3100Q
  • Admin support to faculty and their students for travel, Workday and other duties:  (Brettmann, Lin, Liu, Milam, Qin, Stingelin, Tsukruk, Vogel)
  • Conference room scheduling for M Building Processing of reimbursements for M Building
  • Processing of M Building time documents
  • Processing / approving of M Building purchase orders
  • Proposal preparation
  • MSE Faculty Recruiting process
  • MSE Faculty Development
  • Travel logistics
  • Interview schedules
  • Supervise Student Assistants in M Building
Events Coordinator
404.385.7303 | LOVE 284
  • Administrative Support to faculty and their students for travel logistics, Workday and other duties: (A. Alamgir, Gokhale, Kacher, Losego, Singh, Speyer, Thadhani,)
  • Coordinate and plan Department Events
  • Conference room scheduling for Love Bldg
  • Oversee receptionist area for mail, package distribution and supplies
  • Supervise Student Assistants
  • Work with other staff on area specific events
  • Order and maintain office supplies for MSE Bldg

COMMUNICATIONS

Communications Officer
404-385-1650 | Love 292
  • External communications: Newsletter and monthly e-News, media liaison
  • Marketing communications: Flyers, brochures, letters for Grad and UG programs
  • MSE Rep for CoE and Research Communications
  • Communications support to EAB and Development

FACILITIES

Building Coordinator
404-385-4364 | LOVE 181
  • Review gas orders and place on-line orders; maintain inventory
  • Assist with tagging new equipment
  • Assist with master inventory of equipment
  • Work within labs doing equipment setup
  • Work with faculty on their projects and move equipment as needed
  • Office space assignment
Senior Facilities Manager
404.894.6763 | Love 271
  • Facilities maintenance upkeep/prevention operations for MSE buildings, UG labs, and offices
  • Building renovation, lab fit-up/upgrade, and office buildout projects
  • MSE Space Utilization Surveyor and a member of MSE space committee for faculty office/lab assignments
  • GRA office space assignment and coordinating lab, office, and large equipment moves
  • Building safety/security manager, Right-to-know coordinator, and assistant lab safety manager for UG labs
  • Asset manager for MSE inventory equipment
  • MSE keys/door access controls system and coordinator for proxy reader installations
  • Telecommunications coordinator for phone repairs, upgrades, and installations
  • Event logistics, staging, audio/visual, and coordinating equipment set-up/break down

FINANCIAL SERVICES

Assistant Director, Financial Operations
404.894.5791 |
  • Overall Management of Staff and processes in the Finance office
  • Reconciliation of all projects
  • Processing of budget amendments
  • Proposal preparation
  • Salary distribution
Grants Administrator
404-894-2816 | MRDC 3507
  • Research funding opportunities and disseminate results to applicable faculty
  • Coordinate and manage proposal preparation and submission process
  • Serves as department point-of-contact with MSE Finance office, OSP, Legal, etc.
  • Assist with coordinating and preparing paperwork to granting agencies involved with grant proposal submittals
  • Review/Edit proposals
  • Track upcoming and overdue deliverables
Financial Manager I
404.894.5792 | MRDC 3512
  • Management of finance staff
  • Payment of invoices
  • Preparing of hiring paperwork (students)
  • Proposal preparation
  • Processing of Foundation and AP check requests
Financial Admin I
404-385-5684 | MRDC 3502
  • Processing of all travel
  • Processing of bi-weekly time documents
  • Processing / approving of purchase orders
Financial Admin I
404-385-5494 | MRDC 3513
  • Prepare data for use in budget amendments
  • Perform financial records maintenance, report preparation and reconciliation
  • Post transactions to internal ledgers
  • Processing of all travel
  • Processing of bi-weekly time documents
  • Processing / approving of purchase orders

COMPUTING SERVICES

Computer Systems ManagerResearch Scientist II
404.894.3454 | LOVE 178
  • Provide hardware and software computer support
  • Oversee computing capability and the connectivity for those systems to the resources on the network
  • Assist in the selection and configuration of new computers
  • maintain functionality of desk computers and computer lab
  • Support x-ray lab, used for research and instructional purposes
  • First tier support for OIT accounts, services & software.
IT Support Professional II
404.894.2851 | MRDC 4403
  • General maintenance and technical support of daily IT operations
  • Software upgrades, disk back-up, utility maintenance, repairs, technical and network support, testing of new equipment
  • Directory organization
  • Web content updates and modifications
  • Assists in maintaining main & secondary MSE websites (back-end software).
  • Primary support of Apple products and software (ipad/osx/imac/laptops)
  • First tier support for OIT accounts, services & software.
  • Research and procurement of IT and AV related equipment
IT Support Professional Manager
404.894.3287 | LOVE, Room 172
  • General maintenance and technical support of daily IT operations
  • Software upgrades, disk back-up, utility maintenance, repairs, technical and network support, testing of new equipment
  • Directory organization
  • First tier support for OIT accounts, services & software.
  • Research and procurement of IT and AV related equipment
  • Provide hardware and software computer support for faculty/staff/students.
  • Oversee computing capability and the connectivity for those systems to the resources on the network.
  • Assist in the selection and configuration of new computers; maintain functionality of desk computers.
  • Administers MSE specific servers and databases.
  • Creates and maintains MSE online systems and services (mseforms, etc).
  • Assists in maintaining main & secondary mse websites.
  • Manages MSE computer support personnel